Candidate pipeline
Sourced through to placed, with skills, availability and history that stay useful after a rejection.
Recruiting
Two pipelines, one system.
Candidates on one side, clients on the other, and placements happening where they meet. We build the system that holds both without a spreadsheet in the middle.
Recruiting is the only business we work in that runs two sales processes simultaneously. Most agencies manage one properly and improvise the other, which is where placements get lost.
- Candidate and client pipelines in one system, with submissions linking them
- Candidate records that survive a rejection, because they are next year's placement
- Automatic nudges when a submission has been sitting with a client too long
- Redeployment prompts before a contractor's assignment ends
- Placement and margin reporting by recruiter, role type and client
3–5 wks
Build time
Both
Pipelines
$0
Per-user fees
Kept
Candidate history
What you get
This is what we hand you.
Candidates and clients in one system, submissions chased automatically, and contractors redeployed before they go looking.
Get this built for recruitingRedeployment due
3 contractorsending in 21 days
draco-crm · PlacementsLIVE
Open roles
14
6 clients
Submissions
31
this week
Placed
5
this month
Sourced42
Sr. Estimator
3 shortlisted
CDL-A · nights
8 in pool
Submitted31
Verta Labs · QA
9 days · nudge sent
Interview12
N. Adeyemi
2nd round Thu
Placed5
P. Lindqvist
starts Mon · 6mo
Sound familiar?
What this usually looks like before we start.
Good candidates rejected once and never contacted about anything again
Submissions sitting with a client for two weeks with nobody chasing
Contractors rolling off assignments with no redeployment conversation started
Two systems, or one system and a spreadsheet, and no reliable view of either
No idea which roles or clients actually produce margin
What you get
Everything we ship for recruiting.
Client and role pipeline
Business development and open roles tracked separately from candidates, then joined at submission.
Submission tracking
Who was sent where, when, and what happened, with automatic nudges when a client goes quiet.
Redeployment automation
Assignment end dates trigger the conversation weeks ahead, so contractors do not go dark and leave.
Candidate re-engagement
Sequences that keep your existing database warm, because your next placement is usually already in it.
Margin reporting
Placements, fill rate, time to fill and margin by recruiter, role type and client.
Typical stack
PodioNext.jsTwilioMakeDocuSignJob board APIs
How it works
From kickoff to live system.
1
Week 1Process mapping
We map both pipelines as they actually run today, including the spreadsheet nobody mentions.
2
Week 1 – 4Build
Candidate and client pipelines, submission linking, and the automations between them.
3
Week 4Migration
Existing candidate and client data mapped in, so nobody starts from an empty system.
4
Week 5Launch & train
Recruiters trained on the live pipelines, then we tune what the first weeks reveal.
How this gets built
The pieces that make up a recruiting build.
Take all of it, or start with one piece and add the rest later. Nothing here assumes you bought the others, and what it all costs is further down this page.
See what a recruiting build costs →
Not sure which pieces you need? We'll map it on a 15-min call →
Pricing
What a recruiting build actually costs.
Priced for this industry specifically, not one rate card for everyone. Fixed quote in writing before anything starts, and no per-user fees.
Recruiting & Staffing Agencies
Typical build: 3–5 weeks
Website
$3k – $7k
CRM & automation
$3,500 – $9k
What drives it: Two pipelines rather than one, joined at submission, plus migrating a candidate database you cannot afford to lose.
By type of recruiting business
Boutique or single-desk
Web$3k – $4,500
CRM$3,500 – $5k
- Candidate and client pipelines in one place
- Submission tracking with automatic nudges
- Existing database migrated, history intact
Contract & temp staffing
Web$4k – $6k
CRM$5k – $7,500
- Assignment tracking and end-date alerts
- Redeployment prompts weeks before roll-off
- Timesheet-adjacent workflow and approvals
Multi-desk or executive search
Web$5k – $7k
CRM$6,500 – $9k
- Several verticals with separate pipelines
- Longer search process and stakeholder tracking
- Margin reporting by desk, role type and client
Starting bands, not quotes. You get a fixed price in writing before anything begins, and it does not move unless the scope does.
From the blog
What we've learned building for recruiting.
Common questions
Things clients ask before they sign.
Sometimes, sometimes not. If your ATS works and the per-seat cost is bearable, we build around it. Agencies usually move when the licence cost has become a tax on hiring recruiters, or when their process genuinely does not fit the tool.
Yes, and it is part of the build. Candidate history is the asset in this business, so we map skills, notes and placement history across rather than starting clean.
We integrate with what you already post to rather than replacing it. Where a board has an API, roles can publish from the pipeline so nobody is retyping a spec into four sites.
Still have questions? Get in touch →
Let's build something that closes deals.
Free 15-minute call. No pitch — just see if we're a fit.
Book a 15-min call
Pick a slot that works for you. We'll map out your workflow and show you exactly what we'd build.
Pick a time →Send a message
Tell us about your business and what you need. We respond within a business day.
Email us →Fixed price in writing before anything starts, and a full refund if we miss the build window.