Booking that takes deposits
Real-time availability by provider and room, with a card on file so a slot costs something to abandon.
Med spas
A full calendar and fewer no-shows.
Booking that works at 11pm, reminders that actually get read, and memberships that renew without anyone chasing them.
An empty chair on a Tuesday afternoon is revenue you can never get back. Most clinics lose more to no-shows and un-rebooked clients than to anything happening in their marketing.
- Booking that takes a deposit, so the slot means something
- Reminders by text at the intervals that actually cut no-shows
- Rebooking prompted before the client leaves, not a week later
- Memberships and packages that bill on their own and survive a failed card
- Consult requests that reach a human in minutes, not the next morning
Halved
No-show rate
3–5 wks
Build time
24/7
Booking
~80%
Mobile traffic
What you get
This is what we hand you.
Deposits taken at booking, reminders that get read, and the next appointment made before they walk out.
Get this built for med spasRebooked at checkout
12 of 18today
book.yourclinic.com · TodayLIVE
Booked today
18
+3
No-shows
1
was 5/wk
Memberships
142
+6 this mo
Morning6
Botox · Room 2
9:00 · confirmed
Consult · Nadia
10:30 · new
Afternoon8
Laser · Room 1
1:15 · deposit paid
Filler · Room 3
2:45 · member
Evening4
Facial · Room 2
6:00 · rebooked
Waitlist3
R. Okonkwo
any cancellation
Sound familiar?
What this usually looks like before we start.
No-shows on high-value appointments nobody could backfill
Clients who finish a treatment and never book the next one
A phone that rings during treatments, so consult enquiries go to voicemail
Memberships tracked on a spreadsheet and billed by hand
No idea which treatments actually make money once you count the room time
What you get
Everything we ship for med spas.
Reminder sequences
Text and email at the intervals that move the needle, with easy reschedule links instead of silent no-shows.
Rebooking automation
Prompted at checkout and followed up on the treatment's own cycle, so the next appointment is already in the book.
Membership & package billing
Recurring plans, prepaid packages, and balance tracking that survive an expired card without losing the client.
Consult capture
Enquiry forms that qualify the treatment interest and route to whoever is free, with an auto-reply in seconds.
Treatment-level reporting
Revenue per treatment against chair time, so you can see which services are actually worth the room.
Typical stack
Next.jsPodioStripeTwilioGoogle Business ProfileMake
How it works
From kickoff to live system.
1
Week 1Calendar audit
We look at a month of real bookings and find where the gaps and the no-shows cluster.
2
Week 1 – 3Booking & site
Treatment pages, availability, deposits and consult forms, built mobile-first.
3
Week 3 – 4Reminders & memberships
Reminder cadences, rebooking prompts, and recurring billing wired up.
4
Week 5Launch & train
Front desk trained on the live calendar, then we watch the first fortnight of bookings.
How this gets built
The pieces that make up a med spas build.
Take all of it, or start with one piece and add the rest later. Nothing here assumes you bought the others, and what it all costs is further down this page.
See what a med spas build costs →
Not sure which pieces you need? We'll map it on a 15-min call →
Pricing
What a med spas build actually costs.
Priced for this industry specifically, not one rate card for everyone. Fixed quote in writing before anything starts, and no per-user fees.
Med Spas & Aesthetic Clinics
Typical build: 3–5 weeks
Website
$5k – $15k
CRM & automation
$6k – $15k
What drives it: Booking that takes deposits against provider and room availability, plus memberships, package balances and rebooking logic.
By type of med spas business
Single location
Web$5k – $9k
CRM$6k – $9k
- Booking with deposits taken up front
- Reminder cadences that cut no-shows
- Rebooking prompted before they leave
Multi-location
Web$8k – $12k
CRM$9k – $12k
- Availability across locations, rooms and providers
- Reporting that rolls up and drills down
- Consult routing to whoever is free
Membership-led & wellness
Web$10k – $15k
CRM$11k – $15k
- Recurring plans and prepaid package balances
- Hormone or IV programmes with longer cycles
- Billing that survives a failed card
Starting bands, not quotes. You get a fixed price in writing before anything begins, and it does not move unless the scope does.
From the blog
What we've learned building for med spas.
Common questions
Things clients ask before they sign.
No. If it has an API we build the site and the marketing layer around it and leave the calendar where it is. We only suggest replacing it when the per-seat cost or a missing feature is genuinely costing you bookings.
Some, and that is usually the point — the people who will not put a card down are disproportionately the people who do not turn up. Most clinics find total booked revenue goes up even when raw booking count dips slightly.
If your treatments involve anything that counts as protected health information, that changes the architecture and the infrastructure. We build that the same careful way we do for telehealth, and we will tell you plainly when something needs a BAA behind it.
Still have questions? Get in touch →
Let's build something that closes deals.
Free 15-minute call. No pitch — just see if we're a fit.
Book a 15-min call
Pick a slot that works for you. We'll map out your workflow and show you exactly what we'd build.
Pick a time →Send a message
Tell us about your business and what you need. We respond within a business day.
Email us →Fixed price in writing before anything starts, and a full refund if we miss the build window.